You’re the one asking for change. The onus is therefore on you to explain, with evidence, why that’s a good thing. All you’ve done is forward a hypothesis. That’s great, but it’s just the beginning. Now back it up
Well, this brings up two questions.
Why have the meetings if the purpose is just to get people into a general proximity so that they can hold impromptu meetings?
Why wait for the meeting to have the 5 minute discussion with the person you are doing the real business with?
Many times it’s the core of the meeting that brings up the topic that I need to talk to folks about, but it’s secondary to the actual meeting agenda and not of interest to most in the room. Thus I wait 'til after the meeting and chat about it. It’s a quick and easy thing. With VC, it requires more effort to set up a follow-up chat with that person(s). The point is its unplanned and is a natural follow-on from happening to be at the same place at the same time. There’s also lots of the “Oh, hey, seeing you reminded me I had a question for you,” type stuff. There are many of these sorts of interactions that are part of many of our normal day to day work that would be very hard to replace. In particular, the spontaneity involved is hard to replicate in a VC sort of set-up.
Again, I think that this is largely just due to our habits. Most folks I know aren’t generally comfortable using video chat all the time. But it could totally facilitate exactly what you are talking about, without necessitating a bunch of people getting together for a pointless meeting. You could just video chat with that one guy you want to discuss business with for five minutes. You don’t need to wait to bump into him outside of the meeting.
Most of what prevents us from doing this is just the fact that it isn’t in our normal mode of operation yet. We didn’t used to be able to have a face to face conversation at the drop off the hat with anyone, and so now we don’t necessarily think of doing it, even though it’s possible.
The same kind of thing used to be the case with other communications. Prior to cell phones, we didn’t generally even try to communicate with people as much as we do now. It took a little while for us to adapt to the existence of that technology, and start using it to communicate with people constantly. And largely it was younger people who really embraced it, and as a result developed a different set of expectations in terms of social interactions.
There is some truth to a lot of this, certainly (in my personal experience). I do a lot more of my business via quick text messages and such, for example, than ever before, and it’s great. However, I’ve found those interactions to add to my efficacy in face-to-face meetings rather than replacing them. What it is replacing is voice phone calls. I very, very rarely do that anymore and I used to do so all the time.
The thing is, current tech shouldn’t be replacing face to face interactions one-for-one, but rather enhancing it and giving us entirely new ways to interact and collaborate. This isn’t an either/or sort of thing. As the technology improves, I’ll agree with your premise more and more. Just not there yet. Not for me, anyway. And that’s my point. You’re pushing very hard that those of us for whom it’s not there are just doing it wrong.
Is it possible that a lot of the climate summit type stuff could be done remotely? Almost certainly. All of it? I have my doubts. Yet. I bet we’d be surprised how much of it actually is for a lot of the behind the scenes stuff, though. The down and dirty work by the professional diplomats.
edit: And to be clear, I want the tech to be there. I want to not care if I’m in the same physical place as those I’m working with. That will be amazing. It’s now, however, there for me yet. The good news is I get to work every day on making communications and interactions between people better. Pretty fun stuff.